This is the name of the event. This name will be displayed on the student’s event signup page. This field is required for all events.

The location the event will be held at. This will be displayed on the student’s event signup page. This field is required for all events.

This area has a basic text editor for the description and details for the event. This content will be shown on the student’s event signup page.

All events have optional fields that can be shown at the time of signup. The fields to be shown on the event form are displayed in the left side box. By default every event has the ‘Number of guests’ field enabled. The right side box shows the available fields that can be added to the event signup form. Any field can be added to the event form by clicking the plus icon next to the field name. New fields can be added by clicking the ‘New Field’ button below the available fields box. Any field can be removed from the event form by clicking the trash can icon. The fields can also be rearranged by dragging the bi-directional arrow to the desired location. By default, fields are not required to be filled-out before submission of the event signup form, but can be required by checking the required checkbox.

Any event can have items available for sale. To add an item for sale for an event, click ‘Add Item’. Items have three options: the name of the item for sale, the cost of the item, and if payment is required before completing registration. Once added, the items for sale can be rearranged by dragging the bi-directional arrow to the desired location. Each item can also be edited by clicking on the pencil icon and deleted by clicking the trash bin icon. The PayPal Merchant email must be the address associated with the PayPal account receiving the payments.

This option will limit how many guests each student can register with. This option is required, but will have no effect if the guest field is not a part of the event registration.

This option determines how dates and times are chosen for the next few configuration options.

This will only display scheduling options for a single day.

The Repeats Daily option will create event dates on every selected weekday within the start and end dates specified. For every weekday selected, configuration options will be displayed to set the time, max guests, and registrants.

The Repeats Weekly option will create event dates for every week. The first event date will be created on the date specified for ‘Repeating Date Ranges’ with each event date after being created on the same weekday as the first. No event dates will be created after the specified ending date. Configuration options for the weekly event will be displayed to set the time, max guests, and registrants.

The Repeats Monthly option will create one event date for each month. The first event date will be created on the date specified for ‘Repeating Date Ranges’ with each event date after being created on the same day as the first. Configuration options for the monthly event will be displayed to set the time, max guests, and registrants.

The Repeats on specified dates option will create one event date for the selected day. Configuration options for each event date selected will be displayed to set the time, max guests, and registrants.

An all day event is selected by default on all new event dates. This is best used when an event date does not have more than one timeslot or session. Each day has its own max number of total registrants allowed and max number of total guests allowed settings.

If there are multiple sessions or times for an event date, timeslots can be used instead of and All Day event. Each timeslot added has its own start and end time, max number of total registrants allowed, and max number of total guests allowed settings.

This limits the amount student records who can signup to the amount defined here. This is set once for an all day event and/or for each timeslot.

This limits the amount of total guests for student records who can signup to the amount defined here. This is set once for an all day event and/or for each timeslot.

Exceptions for repeating daily, weekly, and monthly event dates can be made using the calendar under the Schedule Exceptions section that appears after choosing a repeating schedule. Exceptions can be used to do the following: add in an extra day not created automatically (for example add an extra personal visit on a Tuesday when normally is on Monday), modify the timeslots and/or maximum guests and registrants, or to remove a day that was automatically created. To edit a date, use the calendar under the Exceptions label. Once a date is selected, it will be overwritten with default scheduling options again. From here, it is possible to set the new timeslots and registering limits.

If the event date needs to be removed, click the ‘Exclude this date’ button directly to the right of the date.

If the exception needs to be removed, click the ‘Delete Exception’ button.

An event will accept new registrations if the status is set to Active. When Inactive the event will not allow any new registrants.

The event will only be displayed on student facing web pages during the timeframe specified here.

Select which stages to allow to view this event. If you don’t select any stages then all students will be able to view the event

Select which group to limit access to this event. If no group is selected, all students can view the event.

This will save and create the event.